Formal bids, Evaluation & protest

Formal Sealed Bids

ALL purchases involving expenditures of $10,000.00 or more will be made by sealed competitive bids or proposals. The City of College Park will require all sealed bids to be submitted to the Purchasing Department as stated in its general Instructions to the bidder.

Faxed or e-mail bids will not be considered.

No sealed bid will be accepted after the closing time on the due date.

Public Notice Postings

All competitive solicitations of $10,000.00 or more shall be posted at a minimum of two (2) of the following:

  1. The City of College Park website under the Bids/RFPs location
  2. Vendor Registry.com
  3. DOAS GPR (Georgia Procurement Registry)
  4. National Association of Minority Contractors - Georgia Chapter

Bid Evaluation and Award

Bid evaluation and awards will be made as follows:

  1. The contract shall be awarded to the most responsive and responsible bidder, not always the lowest cost, whose bid meets the requirements and specifications contained in the proposal.
  2. A recommendation for award shall be presented during an official public meeting of the Mayor and Council, who will make the final decision for all awards $10,000 or more.
  3. The award will be made to one (1) bidder unless stated in the bid proposal.

Protest

Any interested party desiring to protest, challenge or otherwise pursue a claim against any aspect of College Park procurement must comply with College Park's Protest Policy.

  1. Bidders or respondents who do not agree with the City's recommendation for award shall be afforded the opportunity to protest the recommendation by submitting written notice to the Purchasing Department. Bids or proposals not meeting the minimum published requirements including specifications and/or scope of service, are not subject to protest.
  2. Such notice should be given within five (5) business days after notice of award or of the date, the petitioner could reasonably be expected to have known of the City's recommendation.
  3. Written notice shall state the grounds for the protest and the action requested.
  4. The Purchasing Department shall prepare and submit written determination to the City Manager recommending either approval or disapproval of the petition. The petitioner shall be furnished a copy of the written determination and recommendation.
  5. The City Manager shall review and either approve or disapprove the Purchasing Department recommendation on the petition, employing any reasonable means to reach the decision. The petitioner shall be furnished a copy of the decision.
  6. In the event of a timely protest and/or appeal, the City shall not proceed further with the solicitation or with the award unless the City Manager justifies the award in order to protest the public health, welfare, or safety of the City.
  7. A final decision under this section shall be conclusive and shall represent the position of the City.